Your information
Privacy Policy
This policy explains what information Soroptimist International of Helena collects through this website, why we use it, when it is shared, and the choices available to you.
Privacy at a glance
- We collect information needed to provide accounts, memberships, raffles, and support.
- Stripe processes card information; Soroptimist International of Helena does not store full card numbers.
- We use required session and security cookies, not advertising cookies.
- We do not sell personal information.
1. Scope
This Privacy Policy applies to the website and online services operated by Soroptimist International of Helena (“we,” “us,” or “our”). It does not govern a third-party website, payment service, social network, or external scholarship application that has its own privacy policy.
2. Information we collect
Information you provide
- Account information: name, email address, password hash, account role, profile changes, and password-reset information.
- Contact information: name, email address, phone number, message, and other information you choose to submit.
- Membership information: selected membership type, membership dates and status, dues amount, and receipt information.
- Raffle information: email address, ticket quantity and numbers, purchase amount and status, and the raffle entered.
- Communications: messages and related information when you contact or correspond with us.
Payment information
Card payments are completed through Stripe’s hosted checkout. Stripe receives the card and transaction information needed to process the payment. Soroptimist International of Helena receives transaction details such as the payer’s email, amount, status, and payment-processor identifiers, but we do not store your full card number or card security code.
Passkey information
If you register a passkey, we store the credential identifier, public key, signature counter, and a nickname for the credential. We do not receive or store the fingerprint, face scan, device PIN, or other method you use to unlock a passkey on your device.
Information collected automatically
Our servers may record IP address, browser and device information, requested pages, referring page, timestamps, and diagnostic or security events. We also use a session cookie and similar security mechanisms needed to keep you signed in, remember request state, prevent forgery, and operate website features.
3. How we use information
We use personal information to:
- create and administer accounts, memberships, passkeys, and profile features;
- process payments, issue tickets and receipts, maintain transaction records, and communicate about purchases;
- respond to questions and provide requested information or support;
- operate, maintain, troubleshoot, and improve the website;
- protect users and Soroptimist International of Helena, prevent fraud or misuse, and enforce our Terms of Use;
- comply with legal, tax, accounting, recordkeeping, and regulatory obligations; and
- send service-related notices and, where permitted, information about Soroptimist International of Helena activities.
4. Cookies and tracking
We use cookies that are necessary for authentication, security, form submissions, and core website functions. Blocking these cookies may prevent sign-in, checkout, or other features from working.
We do not currently use advertising cookies or cross-site behavioral advertising on this website. Third-party sites reached through links may use their own cookies and tracking technologies.
5. When we disclose information
We do not sell personal information. We may disclose it in these limited circumstances:
- Service providers: vendors that provide payment processing, hosting, email delivery, storage, security, technical support, or similar services on our behalf.
- Affiliated programs: Soroptimist organizations or program partners when needed to administer a program you request and when appropriate notices or permissions are provided.
- Legal and safety reasons: when reasonably necessary to comply with law or valid legal process, maintain required records, investigate fraud, enforce agreements, or protect rights, property, and safety.
- Organizational changes: in connection with a reorganization, transfer, or succession involving Soroptimist International of Helena, subject to appropriate protections.
- With your direction: when you request or consent to the disclosure.
6. Stripe and external services
Stripe independently processes payment and transaction information under its own privacy terms and may use information for payment processing, fraud prevention, security, and legal compliance. Review Stripe’s Privacy Policy before submitting payment information. External websites and social networks linked from this site are also governed by their own policies.
7. Data retention
We retain information for as long as reasonably needed to provide the service, maintain accurate membership and raffle records, complete transactions, resolve disputes, protect the website, and satisfy legal, accounting, tax, and regulatory requirements. Retention periods vary by record type. We may keep limited records after an account closes when required or permitted for these purposes.
8. Security
We use reasonable administrative and technical safeguards designed to protect personal information, including encrypted connections, access controls, hashed passwords, and use of established payment processors. No website, transmission, or storage system can be guaranteed completely secure. You can help by using a unique password, protecting your passkeys and devices, and notifying us about suspected unauthorized access.
9. Your choices and requests
You can review or update certain account information through your profile and can remove registered passkeys. You may also contact us to request access, correction, or deletion of personal information associated with you. We will verify and respond to requests as required by applicable law. Some information may need to be retained for transactions, raffle records, security, or legal obligations.
You may opt out of optional promotional messages by following the instructions in the message or contacting us. We may still send necessary account, transaction, security, or legal notices.
10. Children’s privacy
The website’s account, payment, and contact features are not directed to children under 13, and we do not knowingly collect personal information online from a child under 13 without legally sufficient authorization. If you believe a child under 13 has submitted personal information, please contact us so we can review and take appropriate action. Programs serving girls may use separate, program-specific forms and permissions outside this website.
11. United States operations
Soroptimist International of Helena operates in Montana, and website information is processed in the United States. If you access the website from another location, your information may be transferred to and processed in the United States, where privacy laws may differ.
12. Changes to this policy
We may update this policy as our services, vendors, or legal obligations change. We will post the revised policy here and update the effective date. We may provide additional notice when a change is material.
13. Contact us
Send privacy questions or requests through our contact page or by mail:
Soroptimist International of HelenaP.O. Box 1216
Helena, MT 59624